medical-allied-health

Trusted by 400+ Australian practices & businesses

Hire a medical & allied health VA from
$2,500/mo
trained for AU practices

Pre-vetted offshore medical & allied health virtual assistants for Australian practices. CVs in 10 days. No lock-in contracts. Trained on Best Practice, Medical Director, Cliniko, Halaxy & Medicare Online.


Get Pre-Vetted CVs in 10 Days






Webco Talent — Floating VA Cards Hero Visual





10 days
CVs delivered

PR
Priya R.
Medical Receptionist VA
5.0 · 4yr exp
Best Practice
Medicare
Recalls

MA
Maria A.
Practice Admin VA
4.9 · Cliniko certified
$110k
Saved/yr
40%
Less reception load
2wk
To onboard

JB
Jaya B.
Allied Health VA
Halaxy & NDIS specialist
Halaxy
NDIS
HICAPS
Cliniko

400+

AU companies served

17 yrs

In business since 2008

70%

Avg cost saving

10 days

CV turnaround

What is a medical & allied health virtual assistant?

The
practice-admin engine
AU clinics have been quietly hiring for 15 years

A medical & allied health virtual assistant is a remote practice-administrator-trained professional who handles patient scheduling, Medicare/DVA/HICAPS claims admin, recall lists, secure record handling and billing for Australian GP clinics, specialists, physio, psychology and dental practices, typically working 40 hours per week from offshore hubs in the Philippines or Sri Lanka. They’re trained on Best Practice, Medical Director, Cliniko, Halaxy, Genie and Pracsoft — and aligned to AEST/AEDT. Every VA signs an AU-law NDA covering patient confidentiality under the Privacy Act and APP guidelines.

“I used to spend half my week buried in admin. Now my Webco VA runs my calendar, inbox, and CRM. I got my weekends back.”

Sarah K.
Founder, Brisbane SaaS startup

Transparent pricing

Hire how you need
scale how you grow

All-inclusive AUD pricing. No surprises. Cancel with 30 days’ notice.

Hiring an Australian-based virtual assistant typically costs AUD $4,500–$8,000 per month once you include superannuation (11.5%), payroll tax, leave loading, office space, and equipment. An offshore VA through Webco Talent costs from $2,500/month all-inclusive — a saving of 50–70% with no employer obligations.

What’s included in your monthly fee:

Part-Time

For solopreneurs & light admin

From

$
1,400
/mo


Get started

Full-Time VA

For growing SMEs

 

From

$
2,500
/mo


Get started

Senior VA

For C-suite support

From

$
3,500
/mo


Get started

Specialist VA

Medical · BP · Cliniko · Halaxy

From

$
3,200
/mo


Get started

How much does a virtual assistant cost in Australia in 2026?

Hiring an Australian-based virtual assistant typically costs AUD $4,500–$8,000 per month once you include superannuation (11.5%), payroll tax, leave loading, office space, and equipment. An offshore VA through Webco Talent costs from $2,500/month all-inclusive — a saving of 50–70% with no employer obligations.

What’s included in your monthly fee:






Webco Talent — Pricing Table



webcotalent.au
Transparent AUD Pricing
No hidden fees — all plans are month-to-month

Engagement Hours / month Webco Pricing (AUD) Best For
Part-time VA 80 hrs From $1,400/mo Solopreneurs, light admin
Full-time VA 160 hrs From $2,500/mo Growing SMEs, ongoing support
Senior Executive Assistant 160 hrs From $3,500/mo C-suite support, complex coordination
Specialist VA
Bookkeeping, SEO, real estate 		160 hrs From $3,200/mo Industry-specific work

All plans include HR, payroll, sick leave, a 90-day free replacement guarantee, and a dedicated AU-based account manager. Billed in AUD — no lock-in contracts.

Prices in AUD, exclusive of GST. Custom packages available for multi-VA teams or specialised roles.




Calculate Your Savings

What tasks can you delegate to a medical & allied health VA?

From front-desk scheduling to Medicare claim follow-ups, Webco’s offshore medical VAs handle the admin that pulls your clinicians and receptionists away from patients. Here are the most common categories Australian practices delegate:

Patient Scheduling

Medicare & Billing

Clinical Records Admin

Front-Desk Support

Allied Health Admin

Practice Operations

Need help scoping your medical VA’s tasks? Book a free 15-minute call →

How is hiring through Webco different from Upwork or hiring direct?

Side-by-side, here’s how a managed offshore VA through Webco Talent compares to the two most common alternatives Australian businesses consider:






Webco Talent — Comparison Table



webcotalent.au
How Webco Talent compares
Side-by-side: dedicated offshore staffing vs alternatives

Feature Webco Talent
★ Recommended 		Upwork / Fiverr
Freelance platforms 		Direct Offshore
Self-managed hire
Pre-vetted before you see CV ✓Yes ✗Self-screen ✗DIY
Billing in AUD ✓Yes ✗USD only ✗No
Free replacement guarantee ✓90 days ✗None ✗None
HR, payroll & sick leave handled ✓Included ✗No ✗No
Lock-in contract ✓Month-to-month N/A ●Varies
AU-based account manager ✓Melbourne ✗No ✗No
Time to first CV ~10 days Immediate 3–6 weeks
Risk of ghosting / no-show ✓Low ✗High ✗High
IP / NDA enforcement ✓AU contract law ●Self-managed ●Self-managed
Suits one-off micro-tasks ✗Ongoing roles only ✓Yes ✗No

Verdict
Use Upwork or Fiverr if you need a one-off, low-stakes micro-task.
Use Webco Talent if you need a dedicated, long-term team member with proper vetting, contracts, and accountability.

Where do Webco’s virtual assistants come from?

Webco Talent operates from two carefully chosen offshore hubs. Both deliver strong English proficiency, established business culture, and time-zone overlap with Australia.

Sri Lanka (Colombo)

Time zone: 4.5–5.5 hours behind AEST
English level: IELTS 6.5+ or equivalent across all hires
Strengths: Software development, QA, accounting, paraprofessional
Cultural fit: British-influenced business norms, strong written English

Through our Loka Doratu initiative, Webco invests directly in tech-skills training for underserved communities in Sri Lanka — meaning your VA partnership creates measurable social impact alongside business savings.

Philippines (Manila)

Time zone: 2–3 hours behind AEST (close overlap)
English level: Native-equivalent, US-influenced accent
Strengths: Customer support, virtual assistance, sales, ecommerce ops
Cultural fit: Service-orientated, highly responsive to Australian business hours

The Philippines is the world’s largest offshore-services destination for English-speaking markets, with a workforce highly experienced in supporting Australian, UK, and US businesses.

How does the hiring process work?

From the moment you brief us to your VA’s first day of work, the entire process takes 10–14 business days. That’s roughly half the time of most other AU offshore agencies (typically 3–6 weeks).

  1. Discovery call Day 1 — 30 minutes

    We map the role, tasks, technical requirements, working hours, and personality fit. You leave the call with a clear scope and pricing.

  2. Sourcing & vetting Days 2–7 — 5 business days

    We source from our pre-vetted talent pool, run skills tests, English assessment, and behavioural interviews. Only the top 3–5 candidates make your shortlist.

  3. Your interviews Days 8–10

    You interview the shortlist via video call. We coach you on what to ask. Choose your VA — or we’ll re-source at no charge.

  4. Onboarding & setup Days 11–14

    We handle contracts, IT setup, secure workstation, software access, and orientation. You receive your 30/60/90 onboarding plan template.

  5. Day-one support — and beyond

    Your AU-based account manager checks in weekly for the first month, then monthly. Free replacement if your VA isn’t the right fit within 90 days.


Start Your Brief — Free 30-Min Call

Industry-specific virtual assistant services

Generic admin support is just the start. Webco specialises in placing VAs trained for the rhythms, software, and compliance demands of specific Australian industries.

Real Estate VAs

CRM management, listing prep, contract admin, lead nurture for AU real estate agencies.

Learn more →

Legal & Conveyancing VAs

Paralegal admin, settlement coordination, document drafting, PEXA support.

Learn more →

Medical & Allied Health VAs

Patient scheduling, Medicare claims admin, practice management, secure record handling.

✓ You’re on this page

Ecommerce VAs

Shopify/WooCommerce ops, product listings, order management, customer support.

Learn more →

Australian client case studies

Three real examples of Australian businesses freeing up senior team time and reducing staffing costs through Webco’s offshore virtual assistants.

GP Clinic — Melbourne

Reception load cut by 40%

2 VAs · 11 GPs · $110k/yr saved

“Our 2 Webco medical VAs handle all appointment bookings, recall lists and Medicare claim follow-ups across 11 GPs. Our in-clinic reception team is finally focused on patients in front of them, not the phone.”
— Practice Manager, mixed-billing GP clinic, Melbourne

Allied Health — Sydney

NDIS admin under one VA

200+ NDIS participants · invoices out same-week

“Our Webco VA runs all NDIS plan tracking, invoicing and Halaxy data entry. Our psychologists finally see clients without weekend admin.”
— Director, allied health group, Sydney

Specialist Practice — Brisbane

Referral & correspondence at speed

Specialist letter turnaround: 5 days → 24 hours

“Our Webco medical VA types every referral letter and specialist correspondence within 24 hours. Patient satisfaction scores have climbed noticeably.”
— Practice Manager, specialist clinic, Brisbane

Frequently asked questions

Answers to the questions Australian businesses ask before hiring an offshore virtual assistant.

How much does it cost to hire a medical or allied health VA in Australia?

A pre-vetted offshore medical or allied health VA through Webco Talent costs from AUD $2,500 per month for full-time (160 hours), all-inclusive. A local AU medical receptionist or practice administrator typically costs $55k–$80k per year base ($5,000–$7,000/mo) once superannuation, payroll tax, office space and leave are added. Specialist VAs trained in Best Practice, Medical Director, Cliniko or Halaxy start from $3,200/mo. Privacy Act / APP-aligned NDAs signed before day one. 90-day replacement guarantee. Pricing in AUD, billed monthly from Melbourne.

From your initial brief to your VA’s first day of work, the full process takes 10 to 14 business days. We deliver pre-vetted CVs within 10 days, you interview the shortlist, and onboarding completes in 4 days. This is roughly half the typical 3–6 week timeline of other Australian offshore agencies.

Webco Talent provides pre-vetted, dedicated virtual assistants with HR, payroll, IT, and replacement guarantees managed for you. Upwork and Fiverr are self-service marketplaces where you screen, contract, and manage everything yourself in USD. Use Upwork for one-off micro-tasks. Use Webco for ongoing roles where reliability, IP protection, and AU billing matter.

Yes. All Webco VAs work aligned to your nominated Australian time zone (AEST, AEDT, AWST or ACST). Both our Sri Lanka and Philippines hubs offer strong overlap with AU business hours. We can also arrange split shifts, after-hours cover, or 24/7 support across multiple VAs.

Your virtual assistant is employed and managed by Webco Talent in their home country — they are not your direct employee, contractor, or PAYG worker under Australian law. This means no super, no payroll tax, no PAYG withholding, no Fair Work obligations. You receive a single monthly invoice in AUD.

Webco offers a free replacement guarantee within the first 90 days. If your VA isn’t performing or isn’t the right cultural fit, we re-source and onboard a replacement at no additional cost. Beyond 90 days, we still re-source on request as part of our ongoing service.

Every Webco VA signs an Australian-law NDA and IP assignment agreement before their first day. Workstations are secured with disk encryption, password vaults, and restricted file access. We can implement role-based access controls, screen-recording prevention, and data-loss prevention software for sensitive industries (legal, medical, financial).

Yes. Webco offers part-time engagements from 80 hours/month (from $1,400/mo AUD). This suits solopreneurs, side-projects, or specialised tasks that don’t need full-time coverage. You can scale up to full-time anytime with 30 days’ notice.

Yes — all of it. Webco employs your VA directly, runs their payroll, manages leave entitlements per their home-country labour laws, monitors performance, and provides HR support. You manage tasks and outputs; we manage everything else. No Australian employment obligations apply to you.

Every Webco medical & allied health VA signs an Australian-law NDA covering patient confidentiality under the Privacy Act 1988 and the Australian Privacy Principles (APPs). Workstations are secured with full-disk encryption, password vaults, restricted file access, role-based permissions and audit logs. We support the major AU clinical systems — Best Practice, Medical Director, Cliniko, Halaxy, Genie, Pracsoft and Zedmed — plus Medicare Online, HICAPS, DVA and NDIS portals. For higher-risk roles we add screen-recording prevention and DLP software. Clinical decisions always remain with your AHPRA-registered practitioners; VAs handle admin and data only.

A pre-vetted offshore medical or allied health VA through Webco Talent costs from AUD $2,500 per month for full-time (160 hours), all-inclusive. A local AU medical receptionist or practice administrator typically costs $55k–$80k per year base ($5,000–$7,000/mo) once superannuation, payroll tax, office space and leave are added. Specialist VAs trained in Best Practice, Medical Director, Cliniko or Halaxy start from $3,200/mo. Privacy Act / APP-aligned NDAs signed before day one. 90-day replacement guarantee. Pricing in AUD, billed monthly from Melbourne.

From your initial brief to your VA’s first day of work, the full process takes 10 to 14 business days. We deliver pre-vetted CVs within 10 days, you interview the shortlist, and onboarding completes in 4 days. This is roughly half the typical 3–6 week timeline of other Australian offshore agencies.

Webco Talent provides pre-vetted, dedicated virtual assistants with HR, payroll, IT, and replacement guarantees managed for you. Upwork and Fiverr are self-service marketplaces where you screen, contract, and manage everything yourself in USD. Use Upwork for one-off micro-tasks. Use Webco for ongoing roles where reliability, IP protection, and AU billing matter.

Yes. All Webco VAs work aligned to your nominated Australian time zone (AEST, AEDT, AWST or ACST). Both our Sri Lanka and Philippines hubs offer strong overlap with AU business hours. We can also arrange split shifts, after-hours cover, or 24/7 support across multiple VAs.

Your virtual assistant is employed and managed by Webco Talent in their home country — they are not your direct employee, contractor, or PAYG worker under Australian law. This means no super, no payroll tax, no PAYG withholding, no Fair Work obligations. You receive a single monthly invoice in AUD.

Webco offers a free replacement guarantee within the first 90 days. If your VA isn’t performing or isn’t the right cultural fit, we re-source and onboard a replacement at no additional cost. Beyond 90 days, we still re-source on request as part of our ongoing service.

Every Webco VA signs an Australian-law NDA and IP assignment agreement before their first day. Workstations are secured with disk encryption, password vaults, and restricted file access. We can implement role-based access controls, screen-recording prevention, and data-loss prevention software for sensitive industries (legal, medical, financial).

Yes. Webco offers part-time engagements from 80 hours/month (from $1,400/mo AUD). This suits solopreneurs, side-projects, or specialised tasks that don’t need full-time coverage. You can scale up to full-time anytime with 30 days’ notice.

Yes — all of it. Webco employs your VA directly, runs their payroll, manages leave entitlements per their home-country labour laws, monitors performance, and provides HR support. You manage tasks and outputs; we manage everything else. No Australian employment obligations apply to you.

Every Webco medical & allied health VA signs an Australian-law NDA covering patient confidentiality under the Privacy Act 1988 and the Australian Privacy Principles (APPs). Workstations are secured with full-disk encryption, password vaults, restricted file access, role-based permissions and audit logs. We support the major AU clinical systems — Best Practice, Medical Director, Cliniko, Halaxy, Genie, Pracsoft and Zedmed — plus Medicare Online, HICAPS, DVA and NDIS portals. For higher-risk roles we add screen-recording prevention and DLP software. Clinical decisions always remain with your AHPRA-registered practitioners; VAs handle admin and data only.

Ready to hire your medical or allied health VA?

Pre-vetted medical & allied health CVs in your inbox within 10 days. Privacy Act-aligned NDAs. BP / Cliniko / Halaxy trained. 90-day replacement guarantee.

📞 Call us on 03 8807 0232  ·  ✉️ Or send a brief and we’ll respond within 1 business day.


Get Pre-Vetted CVs in 10 Days