Hire Conveyancing Assistants

Hire a Conveyancing Virtual Assistant in Australia from AUD $2,500/month

Pre-vetted offshore conveyancing assistants trained on PEXA, LEAP, Smokeball, Actionstep and InfoTrack. Dedicated to your firm, working your hours, under your direction. CVs in 10 days. No lock-in contracts. AU billing. Trusted by 400+ Australian businesses since 2008.


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What is a conveyancing virtual assistant?

A conveyancing virtual assistant is a remote paralegal-admin professional who handles the property-transaction workload of an Australian conveyancer or law firm — PEXA workspace preparation, title and SRO lodgement, search ordering, settlement coordination, and critical-date tracking — working inside your practice management system during Australian business hours. Webco Talent’s offshore conveyancing assistants cost from AUD $2,500 per month full-time, compared with $4,500–$8,000 per month for an equivalent local hire once superannuation, payroll tax, leave and office overhead are included.

Conveyancing firms, property lawyers, and settlement agents across Melbourne, Sydney, Brisbane, Perth and Adelaide use offshore assistants to clear the administrative load that keeps licensed conveyancers off billable, client-facing work.

How much does a conveyancing VA cost in Australia in 2026?

An in-house Australian conveyancing assistant costs $4,500–$8,000 per month once you factor in superannuation, payroll tax, leave loading, equipment and office space. A managed offshore assistant through Webco Talent costs from $2,500/month all-inclusive — a saving of 50–70%, with no employer obligations and a single monthly AUD invoice.

Tier Core tasks Webco pricing (AUD)
Matter-Admin Support File opening/closing, data entry, ordering searches, inbox & correspondence management, VOI coordination From $2,500/mo
Conveyancing Paralegal Contract & Form 1 preparation, PEXA workspace lodgement, SRO & title documentation, settlement statements, compliance tracking From $3,200/mo
Senior Settlements Specialist End-to-end settlement management, bank & agent liaison, adjustments, complex matter coordination across VIC/NSW/QLD/WA From $3,800/mo

Full-time (160 hrs/month), all-inclusive of HR, payroll, IT setup, secure workstation and AU account management. Prices in AUD, exclusive of GST. Part-time engagements available from $1,400/month.


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What can a conveyancing assistant do for your firm?

Webco Talent’s offshore conveyancing professionals are trained on Australian property workflows and the practice-management platforms your firm already runs. Here’s what Australian conveyancers most commonly delegate:

PEXA & Settlements

Documentation

Matter Administration

Software your assistant can work in: PEXA, LEAP, Smokeball, Actionstep, triConvey, InfoTrack, SRO Online, and Realtime Conveyancer. Each assistant works as a named user under your subscriber account, with access levels you control — never a shared login.

Data security, confidentiality & compliance

Property files contain sensitive client and financial data. Every Webco Talent conveyancing assistant works under controls built for regulated Australian legal work:

Note: an offshore assistant prepares and lodges under your direction — final legal sign-off, signing of documents, and provision of legal advice remain with your licensed Australian conveyancer or solicitor. This keeps your firm compliant while offloading the administrative burden.

Offshore vs local vs freelance: what suits a conveyancing firm?

Here’s how a managed offshore conveyancing assistant compares to the alternatives Australian firms weigh up:

Feature Webco Talent Local AU hire Freelance marketplace
Monthly cost (full-time) From $2,500 $4,500–$8,000 Variable, USD
Trained on PEXA/LEAP/Smokeball Yes — pre-vetted Yes Self-screen
HR, payroll & IT handled Included Your burden No
Dedicated to your firm only Yes Yes Often shared
6-Month replacement guarantee Yes No No
AU-based account manager Melbourne N/A No
Time to first CV 10 days 4–8 weeks Immediate
Lock-in contract Month-to-month Employment Varies

Verdict: use a freelancer for one-off overflow; hire locally if the role must be physically in-office. For ongoing, dedicated matter support at a predictable cost, a managed offshore assistant delivers the best balance of price, reliability and compliance.

How to hire a conveyancing assistant — in 10–14 days

From first brief to your assistant’s first day of work takes 10–14 business days — roughly half the time of recruiting locally.

  1. Discovery call Day 1 — 30 min

    We map your matter volume, software stack (LEAP, Smokeball, PEXA), working hours and the tasks you want to offload. You leave with a clear scope and fixed monthly price.

  2. Vetted shortlist Days 2–7

    We source from our pre-vetted pool of conveyancing-experienced candidates, run skills tests and English assessment, and send you 2–4 shortlisted CVs.

  3. Candidate Interviews Days 8–10

    Interview the shortlist by video. Choose your assistant — or we re-source at no charge.

  4. Onboarding & secure setup Days 11–14

    We handle the AU-law contract, secure workstation, software access as a named user, and orientation on your workflows.

  5. Ongoing support & oversight

    Your Melbourne-based account manager checks in weekly for the first month, then monthly. HR monitors performance and attendance. Free replacement within 6-Month.


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Australian conveyancing firms already scaling with Webco Talent

Conveyancing Firm — Melbourne

Cleared a settlement backlog without a local hire

2× matter capacity · $60k+/yr saved

“Our Webco Talent assistant runs the whole PEXA workspace and settlement prep. Our licensed conveyancers finally spend their day on clients, not data entry.”
— Practice Manager, boutique VIC conveyancing firm

Property Law Practice — Sydney

Two assistants for less than one local paralegal

Settlement turnaround down 40%

“We added a matter-admin assistant and a paralegal-tier specialist. Together they cost less than one Sydney paralegal salary, and our settlement turnaround dropped noticeably.”
— Principal, NSW property law practice

Composite examples drawn from Webco Talent client engagements; individual firm names withheld for client confidentiality.

Conveyancing VA FAQs

What Australian conveyancers ask before hiring an offshore assistant.

How much does it cost to hire a conveyancing virtual assistant in Australia?

A full-time offshore conveyancing assistant through Webco Talent costs from AUD $2,500 per month, all-inclusive. Paralegal-tier assistants (PEXA lodgement, Form 1, compliance) start from $3,200/mo and senior settlements specialists from $3,800/mo. A local Australian hire typically costs $4,500–$8,000/month once super, payroll tax, leave and overhead are included — so offshore saves 50–70%.

Yes. Our candidates have prior hands-on experience with Australian property workflows, terminology and platforms including PEXA, SRO, InfoTrack, LEAP, Smokeball and Actionstep. During onboarding they are oriented specifically to your firm’s processes and state jurisdiction (VIC, NSW, QLD, WA).

Yes. Your assistant is set up as a named user under your PEXA subscriber account, with access levels you control — never a shared login. They can prepare and manage the PEXA workspace, complete lodgements, upload adjustments, verify stamp duty and balance the workspace. Final authorisation and signing stay with your licensed conveyancer.

From your initial brief to your assistant’s first day: 10 to 14 business days. We deliver pre-vetted CVs within 10 days, you interview the shortlist, and onboarding completes within a further 3–4 days — roughly half the typical 4–8 week local recruitment timeline.

Yes. All Webco assistants align to your nominated Australian time zone (AEST, AEDT, ACST or AWST). Our Manila hub is 2–3 hours behind AEST and Colombo 4.5–5.5 hours behind, so real-time collaboration during your business day is standard.

Every assistant signs an Australian-law NDA and IP assignment agreement before commencing. They work in a secure managed IT environment with disk encryption, password vaults and role-based access controls. For sensitive matters we can add screen-recording prevention and data-loss-prevention tooling.

Neither — the assistant is employed by Webco Talent in their home country. They are not your direct employee or PAYG worker under Australian law, so no super, payroll tax, PAYG withholding or Fair Work obligations apply. You receive a single monthly invoice in AUD and direct the day-to-day work.

Provision of legal advice, final legal sign-off, signing of documents, and any task requiring an Australian practising certificate or physical presence should remain with your licensed conveyancer or solicitor. Your assistant prepares, lodges and administers under your direction.

Yes. Part-time engagements start from $1,400/month. Start with one assistant and add matter-admin, paralegal, bookkeeping or marketing roles as your firm grows — all month-to-month with 30 days’ notice, no lock-in.

Webco offers a free replacement guarantee within the first 90 days. If your assistant isn’t performing or isn’t the right fit, we re-source and onboard a replacement at no additional cost. Beyond 90 days we still re-source on request as part of our ongoing service.

A full-time offshore conveyancing assistant through Webco Talent costs from AUD $2,500 per month, all-inclusive. Paralegal-tier assistants (PEXA lodgement, Form 1, compliance) start from $3,200/mo and senior settlements specialists from $3,800/mo. A local Australian hire typically costs $4,500–$8,000/month once super, payroll tax, leave and overhead are included — so offshore saves 50–70%.

Yes. Our candidates have prior hands-on experience with Australian property workflows, terminology and platforms including PEXA, SRO, InfoTrack, LEAP, Smokeball and Actionstep. During onboarding they are oriented specifically to your firm’s processes and state jurisdiction (VIC, NSW, QLD, WA).

Yes. Your assistant is set up as a named user under your PEXA subscriber account, with access levels you control — never a shared login. They can prepare and manage the PEXA workspace, complete lodgements, upload adjustments, verify stamp duty and balance the workspace. Final authorisation and signing stay with your licensed conveyancer.

From your initial brief to your assistant’s first day: 10 to 14 business days. We deliver pre-vetted CVs within 10 days, you interview the shortlist, and onboarding completes within a further 3–4 days — roughly half the typical 4–8 week local recruitment timeline.

Yes. All Webco assistants align to your nominated Australian time zone (AEST, AEDT, ACST or AWST). Our Manila hub is 2–3 hours behind AEST and Colombo 4.5–5.5 hours behind, so real-time collaboration during your business day is standard.

Every assistant signs an Australian-law NDA and IP assignment agreement before commencing. They work in a secure managed IT environment with disk encryption, password vaults and role-based access controls. For sensitive matters we can add screen-recording prevention and data-loss-prevention tooling.

Neither — the assistant is employed by Webco Talent in their home country. They are not your direct employee or PAYG worker under Australian law, so no super, payroll tax, PAYG withholding or Fair Work obligations apply. You receive a single monthly invoice in AUD and direct the day-to-day work.

Provision of legal advice, final legal sign-off, signing of documents, and any task requiring an Australian practising certificate or physical presence should remain with your licensed conveyancer or solicitor. Your assistant prepares, lodges and administers under your direction.

Yes. Part-time engagements start from $1,400/month. Start with one assistant and add matter-admin, paralegal, bookkeeping or marketing roles as your firm grows — all month-to-month with 30 days’ notice, no lock-in.

Webco offers a free replacement guarantee within the first 90 days. If your assistant isn’t performing or isn’t the right fit, we re-source and onboard a replacement at no additional cost. Beyond 90 days we still re-source on request as part of our ongoing service.

Ready to build your conveyancing support team?

Pre-vetted CVs in your inbox within 10 days. No lock-in. AU billing.  6-Month replacement guarantee.

📞 Call 03 8807 0232  ·  ✉️ Or send a brief and we’ll respond within 1 business hour.


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Related offshore staffing services

Conveyancing assistants are one of many roles Webco places for Australian firms. Explore our offshore staffing services hub, or related roles: virtual assistants, admin support staff, bookkeepers, and data entry specialists. Property firms often pair a conveyancing assistant with offshore real estate admin support.